At the Brookport City Council meeting, held Aug. 21 after not making quorum on the regular day, Jeff Stroder of Beussink, Hey, Roe & Stroder. L.L.C. gave a phone report of this past year’s city audit and found no major problems. The City of Brookport was in compliance with internal controls and the financial statements were accurate.
The only weakness was in the lack of documentation in approval of bill changes and a flat rate charge in a water bill, which was rectified when the new water meters were installed. Stroder recommends a risk policy ordinance for federal government grants. Adjustments in the water/sewer fund were not recommended since the city has a yearly increase to cover loan paybacks.
The council was happy to accept the audit report.
Bill payment in the amount of $63,068.23 was approved, $16,000 of which was the cost of the audit.
Alison Boyt, treasurer, reported $194,712.45 in the general fund and $227,245.85 in the motor fuel tax fund. City Clerk Lori Klotz stated she had collected $64,897.32 for the month of August.
]The police report was given by Scott McDonald reporting 65 tickets written, three arrests made and two tows were necessary. Three police cars are in working order now with repairs made locally.
Donnie Henson gave the maintenance report that the department has been busy with patching the potholes, mowing and clearing the flood wall. The finish coat on the water tank will be weather dependent, but should be finished soon. The water bills were late this month due to having to wait until training could be completed on the new reader. The new meters are electronically read, which saves time over manual reading. Henson also recommends the water tank building be repaired or replaced as there are problems with the stairway and building.
Discussion was had on uniform policy for the police and maintenance departments. Minor changes were made in the wording.
Unanimous approval was made to replace a heating and cooling unit on the roof of city hall up to $5500. Souders Heating and Air gave a quote of $4974 with possible hiring of a crane to remove the old unit. The cost would be applied to the Department of Commerce and Economic Opportunity capital grant.
Also approved from that DCEO grant was to pay Southern Five $13,250 for grant administration for the city hall and pole barn and Brown & Roberts $2921.54 for observation of work done on the pole barn.
Out of the Rural Development grant, contractor’s pay application No. 14 to Midwest Petroleum for $153,572.25; engineering observation bill No. 14 to Brown & Roberts for $2921.54; and change order No. 8 for $15,212.25 were approved. The change order was for water meters at the school, safety climb cables on the water tank and welding that was necessary.
Official acceptance of equipment received last year was made. This included a boat and trailer from Morris Fire District, self-contained breathing apparatus from Lake of Egypt Fire District and radios with charging station and a fire truck from Massac County. Records of receiving the equipment were not found earlier, so a note of acceptance will go into the records now.
• Scott Martin, Ward 3, asked for help getting Frontier’s attention to move utility boxes out of the ditches on Pell Road so the ditches could be maintained. His scheduled meetings were ignored.
• And, Bronda Jones, Ward 1, reported the fish fry netted $572 after costs for park improvements. A chili supper is being planned for November with a possible holiday bazaar. This is to benefit Christmas for the kids.
Mayor Rance Phillips had talked with Bill Abernathy about the Dollar Store. Abernathy expects construction to start in January and the store opening in June, assuming there will be no delays. Phillips also said the city was applying for an Ameren grant for lights at the ballfield. He sees great opportunity for more use at the old ball fields.
After speaking with the district attorney, the mayor expressed much frustration with prosecuting thieves and drug-related crimes. The police department also has problems dealing with the situation. Both are asking for community support — if you see something, say something.